LOGISTICS

Important Information for Staffing the Upcoming COR Woman Workshop

Required to Staff
Travel Info
What to Bring
Important Notes

Welcome to the logistics page for staffing your upcoming COR Woman workshop!

Thursday, September 26 at 11:00am – Sunday, September 29 at 4:00pm
Oviedo, Florida

This page includes all the information you will need to prepare for your time with us, including:

◇ Registration Forms: Questionnaire & Waiver
◇ Required Staffing Components & Agreements
◇ Travel Information
◇ What to Bring
◇ Logistics FAQs & Contact Information

Please take a few minutes to look over all the information and bookmark this page for future reference.

COMPLETE YOUR REGISTRATION

Please complete the following REQUIRED registration forms. Your registration is not complete until you do so.
If you are unsure if you have completed these forms, please inquire with clientcare@heartsonfirellc.com.

QUESTIONNAIRE

Your questionnaire is due at least four weeks before the workshop: August 29, 2024. If you do not complete your questionnaire at least four weeks before the workshop, you risk forfeiting your spot in the workshop, and are subject to our cancellation policy.

QUESTIONNAIRE
WAIVER

Please review and sign the Hearts on Fire, LLC Release of Liability waiver by September 19, 2024.

WAIVER

Required to staff

◇ You must be present at all mandatory staff meetings and for the entire duration of staffing.

◇ Review the Staff Guidelines and make sure you understand and agree to what we are asking of you. If you have any questions you can ask them during our Staff call, or email us at clientcare@heartsonfirellc.com. If you are not ready, willing, or able to comply with what we are asking of you, please let us know by August 29, 2024.

◇ As a reminder, here are the terms agreed upon during registration.

◇  Hearts on Fire, LLC is following the federal guidelines around COVID-19, which do not require masks or a specific protocol. As a precautionary measure to ensure the safety of everyone in attendance, we are requiring that all participants, staff, and facilitators take a COVID antigen home test the morning of your arrival to the workshop venue.

Please take a picture of your negative test result and send it to our Event Manager, Kristie Orth, either via email (orthkristie@gmail.com) or via text (407-619-1315). If your test is positive, unfortunately, you will not be able to attend the workshop.

Click HERE to see our full policy.

Mandatory staff Meetings

These meetings are mandatory and an essential part of holding the space for the workshops participants. This is the first time where we all come together and create the depth and safety of the container for the participants. You will be informed about the overall flow of the weekend and your part in it, and all other logistics you will need. If you absolutely can not make the call, please email client care by the end of the day Friday (before the call) and you will receive a recording that must be listened to within 48 hours. Thank you.

The first meeting will be a group video call on Monday, September 16 from 6:00-7:30pm ET / 3:00pm – 4:30pm PT.

Zoom
Meeting ID: 686 571 5562
Passcode: Hearts

The second meeting will be on-site on Thursday, September 26 at 11:00am ET.

Our completion meeting will also be on-site Sunday, September 29 after breakdown, at approximately 3:00pm ET.

STAFF POST-WORKSHOP INTEGRATION (ZOOM)

This post-workshop completion call will be held to support you with integration and will help you address any concerns or triggers that may be present for you after your experience in holding such tremendous space on staff. To help resource you, we will have a Zoom call on Thursday, October 3, 2024, from 6:00pm – 7:15pm ET / 3:00pm – 4:15pm PT. 

Zoom
Meeting ID: 686 571 5562
Passcode: Hearts

Please arrange your schedule so that you can attend.

STAY IN THE FIELD {FREE INVITE TO ONLINE SERIES}

All workshop attendees are invited to join us in COR’s Finding Freedom: A Healing Practice for the Three Selves. This online session is hosted by Britta & Lee Eskey, the founders of this work, and Shandra LaMotte, a COR Lead Facilitator, and is FREE and exclusive to workshop attendees. It is an invaluable way to continue your journey.

Please mark your calendar and plan to join us for the Finding Freedom Workshop call:

November 19
7:00pm-9:00pm ET
Email with Zoom details to follow.

Travel

Canterbury Conference Center 
1601 Alafaya Trail
Oviedo, FL 32765

◇ Please be on time and plan to arrive prior to 11:00am ET to check in. There is a main office where you will check in and get your room key from the front desk. If you arrive before or after hours, please call your event manager, Kristie Orth at 407-619-1315.

◇   Please make your travel arrangements for Sunday to accommodate you leaving the site no earlier than 4:00pm.

◇ If you are flying, there are two options: Orlando International Airport (MCO) and the Orlando Sanford International Airport (SFB). Please note travel time is approximately 20 minutes to the venue from either airport. Please allow for any checked bags, car rentals, and traffic when planning your trip.

◇ You are also welcome to take Uber or Lyft from the airport to Canterbury Retreat. Use the carpool forum to connect with other participants who are also arriving at the airport and may want to share the Uber or Lyft with you. It costs approximately $40-55 one way and can take 20-35 min to get to the venue depending on traffic. 

◇ All staff is welcome to arrive the day before, Wednesday, September 25 after 5:30pm for a $60 fee. Click here to make your reservation by September 18.

◇ The first meal provided is lunch Thursday, so please bring your own (Thursday) breakfast if you are arriving on Wednesday.

◇ In case you get lost, please call our Event Manager:

Kristie Orth
407-619-1315

TRAVEL SUPPORT

EARLY ARRIVAL

All staff is welcome to arrive a day early, September 25 after 5:30pm, for a $60 fee. Please make your reservation here by September 18.

CARPOOL FORUM

We highly recommend carpooling with other participants. Please visit our carpooling forum to post a request for a ride or to offer up a space in your vehicle to someone who needs a ride.

WHAT TO BRING

◇ Loose comforting clothes, for 3.5 days

◇ Layers for warm/cool weather

◇ Yoga or workout clothes

◇ A shawl or light sweater

◇ Warm socks or cozy house slippers

◇ Good walking shoes and slip-on sandals

◇ An umbrella and/or rain gear in case of weather

◇ A wrist watch

◇ A journal and a pen

◇ A large, covered water bottle

◇  A leak-proof travel cup for hot tea (you will NOT be able to bring any open containers into the group room)

◇ Sunscreen and bug spray

◇ Any supplements or special dietary items you may need

◇ Toiletry items, make-up, jewelry, etc.

◇ An alarm clock

◇ A flashlight or headlamp with working batteries

 ◇ Please also bring a special outfit with you for Initiation Day. You can also bring any special jewelry or accents for this outfit. It’s good to note that you do want to be comfortable in this outfit–you’ll be sitting and moving around while wearing it.

Important notes

◇ Staffing starts at 11:00am ET on Thursday, September 26 and ends at 4:00pm ET on Sunday, September 29. You must be present for the entirety of staffing.

◇ We strongly recommend that you take off work the Monday after the workshop, to relax and integrate your experience.

◇ We request that you limit your cell phone use for the duration of the retreat, or even turn it off completely, to limit distractions and give you the maximum benefit of the experience. Please give loved ones our Event Manager’s phone number in case of an emergency:

Kristie Orth – 407-619-1315

HAVE QUESTIONS?

Many of the answers can be found on this page, but in case you can’t find what you’re looking for, contact our Client Care Specialist with any questions or concerns:

clientcare@heartsonfirellc.com

FREQUENTLY ASKED QUESTIONS

What are the accommodations like at the workshop?

We handpick our venue sites for comfort, accessibility, and a concentration on the natural beauty around us. Each site is different, but all feature stunning locations with comfortable accommodations for each participant. Most rooms are shared with one or two other participants, and some venues offer private accommodations. We put a lot of thought and effort into making sure each participant is comfortable and well-resourced, asking for sleeping preferences before the workshop. An on-site event manager is there to see to any concerns that come up. If you have questions about your specific event, please contact our Client Care Specialist to ask for more details about the site and event you’re staffing at.

What IS the food like at the workshop?

We have an on-site chef present to cook healthy meals for all participants, who attempts to cook with as much organic, natural food as possible and meet your dietary preferences. We ask for any food allergies or restrictions in the questionnaire, and we can accommodate most needs, including dairy-free, gluten-free and vegetarian. Please let us know if you have any dietary restrictions or concerns, and we will do all that we can to accommodate those needs. We ask that you honor your selection throughout the weekend when eating your meals and selecting food (i.e. if you are a vegetarian to eat the vegetarian option rather than the vegan or omnivore option). In the rare case we are not able to, we’ll make sure to communicate beforehand and provide space for you in the refrigerators on site.

can i do this workshop with a friend or relative?

Yes absolutely! Many people choose to staff the workshop of a close friend or family member, and it’s a very bonding experience. We encourage you to invite anyone who you are close to, and who might also benefit from the weekend.

What if i can’t get there in time, or have to leave early?

You cannot staff unless you can be present for the entirety of staffing. If a conflict comes up that would make it so that you cannot be present the entire time, please consult the cancellation policy, and contact our Client Care Specialist immediately.

What is the policy if i need to transfer or cancel?

Please refer to our cancellation policy for more information. If you do need to cancel, please contact our Client Care Specialist as soon as possible.

CONTACT US