LOGISTICS

Important Information for Your Upcoming Radiant Woman Workshop

FAQs

Welcome to the logistics page for your upcoming Radiant Woman workshop! This page includes all the information you will need to prepare for your time with us, including:

◇ Important Dates & Times

◇ Travel Information

◇ What to Bring

◇ Logistics FAQs & Contact Information

Please take a few minutes to look over all the information, and bookmark this page for your reference.

KEY DETAILS

Weekend Schedule
Please plan to arrive on Thursday, February 27 around 4:45pm and to stay on site until we complete at 2:00pm on Sunday, March 2.

Check-In: Thursday, February 27 between 4:45pm-5:30pm
Dinner: 5:30pm
Welcoming, We Begin: 6:30pm

Mark Your Calendar

Orientation Call: Monday, February 24 from 6:00pm-7:30pm ET
Integration Call: Tuesday, March 11 from 6:00pm-7:30pm ET
COR’s Finding Freedom Workshop Series: April 22, August 26, and November 18, all calls from 7:00pm-9:00pm ET

Zoom info to follow for all calls.

Action Items

Questionnaire due: January 30 – here
Waiver due: January 30 – here

COMPLETE YOUR REGISTRATION

Please complete the following REQUIRED registration forms. Your registration is not complete until you do so.
If you are unsure if you have completed these forms, please inquire with clientcare@heartsonfirellc.com.

QUESTIONNAIRE

Your questionnaire is due at least four weeks before the workshop: January 30, 2025. If you do not complete your questionnaire at least four weeks before the workshop, you risk forfeiting your spot in the workshop, and are subject to our cancellation policy.

QUESTIONNAIRE

WAIVER

Please review and sign the Hearts on Fire, LLC Release of Liability waiver by January 30, 2025.

WAIVER

Important Notes

◇ Please join us on Monday, February 24, from 6:00pm – 7:30pm ET for a Pre-Workshop Orientation Call. This call is highly recommended and will be a wonderful way to drop-in, connect with the other participants, and answer any final questions you may have. Zoom info will be emailed.

◇ Please plan to arrive between 4:45pm and 5:30pm on Thursday, February 27 and to stay on site until we complete at 2:00pm on Sunday, March 2.

◇ With the deep inner work you will be doing, it is very important to arrive at the workshop sober. You’ll also be asked to abstain from all substances for the duration of the workshop.

◇ We request that you turn off your cell phone for the duration of the retreat, to limit distractions and give you the maximum benefit of the experience. Please give loved ones our Event Manager’s phone number in case of an emergency:

Kristie Orth
407-619-1315

AGREEMENTS

◇ As a reminder, here are the terms agreed upon during registration.

◇ Hearts on Fire, LLC is following the federal guidelines around COVID-19, which do not require masks or a specific protocol. As a precautionary measure to ensure the safety of everyone in attendance, we are requiring that all participants, staff, and facilitators take a COVID antigen home test the morning of your arrival to the workshop venue.

Please take a picture of your negative test result the morning of arrival and send it to our Event Manager, Kristie Orth, via text 407-619-1315. If your test is positive, unfortunately, you will not be able to attend the workshop.

Click HERE to see our full policy.

Travel & Arrival Schedule

◇ Plan to arrive no earlier than 4:45pm and no later than 5:30pm on Thursday, February 27 and stay until we complete at 2:00pm on Sunday, March 2.

◇ Arrival Schedule:
Check-In: 4:45-5:30pm
Dinner: 5:30pm
Welcoming, We Begin: 6:30pm

◇ If you do not arrive at the workshop by 6:30pm, you will forfeit your participation in the entire workshop, and not receive a refund or transfer.

◇ You must stay on site for the entire workshop – until departure – or your workshop will not be considered complete, which will affect your ability to staff or participate in future workshops.

◇ If you arrive prior to Thursday, please make hotel reservations in Orlando.

◇ Please make your travel arrangements for Sunday to accommodate you leaving the site no earlier than 2:00pm.

◇ Please note travel time is approximately 1.25 hours to Orlando International Airport. If you are flying into Orlando, please plan to land by 3:00pm, so you can make it to the site by 4:45pm. There is a link to a carpool forum below.

Deerhaven Retreat & Conference Center

Deerhaven Retreat and Conference Center is located about an hour north of Orlando, Florida, just outside the city of Deland in the Ocala National Forest. Mapping programs are not recommended unless they align with the following directions:

Quickest Route:
Leave I-4 at Exit 114, SR 472, and go west. Travel about 3 miles and then merge right onto US 17-92/US 17 N/US-92 E/S. Woodlands Blvd. Travel about 2 miles and turn left on FL 15-A. Go 2.8 miles to FL 44/New York Ave. and turn left. Shortly after crossing the St. Johns River, turn right on CR 42 near Crows Bluff. Follow CR 42 west about 5 miles to Deerhaven Road. Turn right on Deerhaven Road and go north about 2.5 miles following the signs to the Deerhaven Retreat and Conference Center entrance on the left side.

Arrival Address:
47924 NFS 540-2
Paisley, Florida 32767

◇ In case you get lost, please call our Event Manager:
Kristie Orth
407-619-1315

Carpooling

We highly recommend carpooling with other participants. Please visit our carpooling forum to post a request for a ride, or to offer up a space in your vehicle to someone who needs a ride.

If after you have posted your ride info and still need additional support, please contact our Event Manager, Kristie Orth at407-619-1315.

WHAT TO BRING

◇ Loose comfortable clothes, for 3.5 days

◇ Layers for cool/mild weather

◇ Workout clothes

◇ Walking shoes and slip-on sandals

◇ An umbrella and/or rain gear in case of weather

◇ A wrist watch

◇ An alarm clock

◇ Tote bag or small backpack

◇ A journal and a pen

◇ A large, covered water bottle

◇ A leak-proof travel cup for hot tea (you will NOT be able to bring any open containers into the group room)

◇ Sunscreen

◇ Any supplements, or special dietary items you may need

◇ Toiletry items (including shampoo/conditioner, body wash), make-up, jewelry

◇ A flashlight or headlamp with working batteries

◇ Please also bring a special outfit with you in which you feel fabulous, alive, vibrant, and/or beautiful. You can also bring any special jewelry or accents for this outfit. It’s good to note that you will want to be comfortable in this outfit – you’ll be sitting and moving around while wearing it.

◇ Please also bring two photographs, one of your mother and another of your father.

PREPARING

COR Workshops are deep, transformational experiences that aim to offer all who attend a space to meet and process difficult life experiences to gain more agency, wisdom, and inner peace. In short, this isn’t light work. In many ways COR events follow the traditional arc of a rite of passage or initiation, and are to be held similarly as such.

In support of a beneficial, positive, and safe experience, it is imperative that all who attend a COR workshop experience abide by several self-care, preparation and integration practices in the week before and after the event.

Get sufficient sleep and do your best to plan restful days
Eat healthy, nourishing foods
Practice self-care in whatever ways best support you such as walks in nature, exercise, taking nourishing baths or showers, meditation/prayer, and spacious time at home
Receive emotional/spiritual support as needed from a coach, therapist or spiritual director
Limit or avoid high intensity media or deeply disturbing or upsetting environments
Abstain from consciousness altering experiences including but not limited to taking recreational drugs, alcohol to the point of inebriation, medicine journeys or other intense expansive experiences.
Begin reducing your most prominent addictive behaviors.

If you have any questions about best practices in preparation or integration for any COR workshop, training or event, please contact Hearts on Fire Client Care.

FOLLOW-UP

Integrating your workshop experience into your everyday life is a big part of the transformative process. To support your process, we will have a Connection Call one week after the conclusion of the workshop, so we can share and examine any challenges that are arising for you.

Please mark your calendar for:
Tuesday, March 11, 6:00pm – 7:30pm ET
Email with Zoom details to follow.

On this call, we will also introduce and invite you to join us in COR’s Finding Freedom: A Healing Practice for the Three Selves. This online series is hosted by Britta & Lee Eskey, the founders of this work, and Shandra LaMotte, a COR Lead Facilitator, and is FREE and exclusive to workshop attendees. It is an invaluable way to continue your journey.

Please mark your calendar and plan to join us for the Finding Freedom Workshop Series:

April 22
August 26
November 18
All Finding Freedom calls are from 7:00pm-9:00pm ET
Email with Zoom details to follow.

HAVE QUESTIONS?

Many of the answers can be found on this page, but in case you can’t find what you’re looking for, contact Hearts on Fire Client Care with any questions or concerns. Hearts on Fire is a community of COR.

clientcare@heartsonfirellc.com

FREQUENTLY ASKED QUESTIONS

What are the accommodations like at the workshop?

We handpick our venue sites for comfort, accessibility, and a concentration on the natural beauty around us. Each site is different, but all feature stunning locations with comfortable accommodations for each participant. Most rooms are shared with one or two other participants, and some venues offer private accommodations. We put a lot of thought and effort into making sure each participant is comfortable and well-resourced, asking for sleeping preferences before the workshop. An on-site event manager is there to see to any concerns that come up.

What is the food like at the workshop?

We have an on-site chef present to cook healthy meals for all participants, who attempts to cook with as much organic, natural food as possible and meet your dietary preferences. We ask for any food allergies or restrictions in the questionnaire, and we can accommodate most needs, including dairy-free, gluten-free and vegetarian. Please let us know if you have any dietary restrictions or concerns, and we will do all that we can to accommodate those needs. We ask that you honor your selection throughout the weekend when eating your meals and selecting food (i.e. if you are a vegetarian to eat the vegetarian option rather than the vegan or omnivore option). In the rare case we are not able to, we’ll make sure to communicate beforehand and provide space for you in the refrigerators on site.

What were the terms I agreed to when registering?

For reference, here are the terms you agreed upon when registering for this workshop.

Can I have my own room?

Yes, there are a limited number of private rooms available for an additional cost of $250/person. If you would like your own private room, please email Hearts on Fire Client Care to arrange.

can i do this workshop with a friend or relative?

Yes absolutely! Many people choose to complete their workshop with a close friend or family member present, and it’s a very bonding experience. We encourage you to invite anyone you are close to who might also benefit from the weekend.

What if i can’t get there in time, or have to leave early?

Each process of the weekend is incredibly important. It’s key that you be on site before the workshop starts at 6:30pm, and that you are able to stay until the very end. Please plan accordingly when booking your travel. We cannot accommodate late arrivals or early departures.

What is the policy if i need to transfer or cancel?

The workshop fees are non-transferable. If you cancel more than 60 days prior to the event, the fee is refundable; if you cancel between 60 and 30 days prior to the event, you will receive half of the payment; and if you cancel less than 30 days prior to the event, the payment is non-refundable. Please contact Hearts on Fire Client Care if you need to discuss a transfer.

CONTACT US