LOGISTICS

Important Information for Staffing Your Upcoming
Leadership Development Training (Module III)

Important Dates

Travel

What to Bring

Guidelines

Welcome! In preparation to staff LDT III 2023, you will need the following logistical information.

◇ Important Dates & Times

◇ Travel Information

◇ What to Bring

◇ Logistics FAQs & Contact Information

Please read through this page in its entirety, and please provide us with the information we will need in order to best support you.

LDT MODULE III:

STAFF: DECEMBER 7 AT 9:00 Am – december 10 AT 4:00 pm

Dates & Times

Please take a moment to put the following events into your calendar:

November 23rd
◇ Add your flight details to the arrivals/departure sheet

December 7th
◇ Mandatory prep meeting at 9:15am

December 10th
◇ Staffing ends approximately at 4:00pm

TRAVEL / MEALS

◇ Please be on time and plan to arrive the latest by 8:45am on Thursday, December 7th to check in. The Staff Set-Up Meeting for LDT 3 begins promptly at 9:15am.

◇ You are welcome to arrive a day early for a $60/night fee. If you would like to reserve your spot for Wednesday, December 6th (please after 5:30pm), please click HERE.

Please note, the first meal provided is Thursday dinner, and the last meal provided is Sunday lunch. Please arrange to bring your own breakfast and lunch for Thursday.

We highly recommend Harbin Hot Springs as a place to stay before, and especially to stay after, to hang out with your cohort mates and relax in the healing waters. It’s a very special place, only a 15-20 minutes’ drive from the training site.

◇ Problems while traveling? Call our event manager:
Freida Neiman: 415-602-7585

Four Springs
14598 Sheveland Road
Middletown, CA 95461
Phone: (888) 428-5189

TRAVEL INFORMATION

There are numerous airports to choose from in Northern and Southern California. Below is a list of airports, beginning from the closest to the farthest from the site. Please use Google Maps or Mapquest to determine which option will be best for you.
◇ San Francisco International Airport (SFO)
◇ Oakland International Airport (OAK)
◇ Sacramento International Airport (SMF)

DRIVING & CARPOOL TIPS:

If you are flying from outside of California, please contact local staffers to request a carpool, or plan to rent a car from the airport and perhaps share the rental with other out-of-state staffers. Likewise, if you are a local staffer, please contact your peers to also set up carpools, if needed. Here is a link to the carpool forum to coordinate your needs. It is your responsibility to know how long it will take to drive to the site from your location, and allow enough time for your arrival.

COVID-19 PROTOCOLS

As we align with current COVID protocols and CDC recommendations, we are updating our requirements for in-person trainings. We will no longer require a negative COVID test to attend, except in the case of someone who had symptoms or was living with a family member or roommate who tested positive for COVID. Click on the below button to review our full COVID-19 protocols.

Learn more

WHAT TO BRING

◇ Food and beverages for meals prior to Thursday’s dinner

◇ A journal and at least 2 pens

◇ A large covered water bottle

◇ A leak-proof travel cup for hot tea (you will NOT be able to bring any open containers into the group room)

◇ An alarm clock, watch/time keeper AND a wrist watch

◇ A flashlight or headlamp with working (and spare) batteries

◇ Loose comfortable clothes for 4 days

◇ Dress in warm/heavy layers, and be sure to include workout/yoga clothes and a shawl or sweaters

◇ A warm jacket, beanie or hat, and gloves

◇ Warm socks/slippers

◇ A pair of good hiking/running shoes and rain/snow boots

◇ A swimsuit (if you desire a cold plunge)

◇ Any supplements, or special dietary items you may need

◇ Toiletry items, including shampoo/conditioner, body wash, make-up, etc.

◇ A body and face bath towel (and optional robe)

◇ If possible, electric blanket and/or portable space heaters (cabins can be cold in winter months). If you live locally (vs. flying), please consider bringing an extra for cabin-mates

Please AlSO BRING:

◇ Your LDT binder with enough note paper and a few pens for yourself. (We will email you the LDT 2023 materials to update your binder. Most materials haven’t changed much in the last 3-4 years. Once we send it to you, take a look at the sections and print the ones you don’t have or want to update.)

◇ A copy of the staff manual that will be emailed to you by our event manager (please print and keep it in your binder)

◇ Extra cash or your checkbook to tip the chef – $20 suggested tip.

Responsibilities

◇ Our event manager will be notifying you of your job assignment(s), so be on the lookout for that email as the module approaches.

◇ For a general overview of how to participate in group processes throughout the session, please read the General Participation During Group Processes below.

General Participation During Group Processes

◇ Sharing Circles: Most of the time, all the participants will share, and you will not–except for especially designated times when everyone shares.

◇ Body pieces (if applicable): You participate in all of them, and for time sake please hold back with your feedback, unless something is burning, since not everyone can give feedback to everyone.

◇ Other Expectations: You are expected to be on time, to be at all meditations and be a model of full participation and present and loving dedication to the processes. You are also expected to be available for the participants if they need extra support, or if they need to clear charges with each other. You can then facilitate a clearing between them, using the NVC model.

◇ The Project Demos: You will participate in them, and you will be assigned to a particular small group. We might ask you to facilitate the feedback section of this.

◇ Teaching sessions (if applicable): If there is an uneven number, you will take turns buddying up with a participant and holding space. When you are buddied up, you participate, like they do. When you are holding space, you are available to help and hold space. If there is an even number of participants, you can participate with each other, or assist, as directed by the facilitator(s).

◇ NVC: We expect you to brush up on your NVC knowledge so you can handle using this technique to help clear charges between participants. We highly recommend reading the Non-Violent Communication book by Marshall Rosenberg again. The NVC website is also very helpful and has many resources.

QUESTIONS?

We are looking forward to what will be a wonderful training. If you have any questions or concerns, please don’t hesitate to contact us.

CONTACT US

FEEDBACK?

We appreciate you holding space as a staff member for this Module of LDT!
If you ever have any feedback or a complaint about the program that you don’t feel comfortable sharing with the facilitator, please fill out the following form.