LOGISTICS

Important Information for Staffing the Upcoming COR Woman Workshop

Welcome to the logistics page for Staffing your upcoming COR Woman!
This page includes all the information you will need to prepare, including:

◇ Required Staffing Components & Agreements

◇ Travel Information

◇ What to Bring

◇ Logistics FAQs & Contact Information

Please take a few minutes to look over all the information, and bookmark this page for your reference.

COMPLETE YOUR QUESTIONNAIRE

If you have not yet done so, please complete the questionnaire now. It is REQUIRED.

If you do not complete your questionnaire at least four weeks before the workshop, you risk forfeiting your spot in the workshop to someone on the waiting list, and are subject to our cancellation policy.

covid-19 protocols

Hearts on Fire, LLC is following the federal guidelines around COVID-19, which do not require masks or a specific protocol. As a precautionary measure to ensure the safety of everyone in attendance, we are requiring that all participants, staff, and facilitators take a COVID antigen home test the morning of your arrival to the workshop venue.

Please take a picture of your negative test result and send it to our Event Manager, Kristie Orth, either via email (orthkristie@gmail.com) or via text (407-619-1315). If your test is positive, unfortunately, you will not be able to attend the workshop.

Click HERE to see our full policy.

Required to staff

You must be present at all mandatory staff meetings and for the entire duration of staffing.

◇ Take some time to review our Staff Guidelines and make sure you understand and agree to what we are asking of you. If you have any questions you can ask them during our conference call, or email us at clientcare@heartsonfirellc.com. If you are not ready, willing or able to comply with what we are asking of you, please let us know by April 4, 2024.

Mandatory staff Meetings

These meetings are mandatory and an essential part of holding the space for the workshops participants. This is the first time where we all come together and create the depth and safety of the container for the participants. You will be informed about the overall flow of the weekend and your part in it, and all other logistics you will need. If you absolutely can not make the call, please email Coco by Friday, April 12, and you will receive a recording that must be listened to within 48 hours. Thank you.

The first meeting will be a group video call on Monday, April 15 from 5:00-6:30pm CT.

Zoom Line
Meeting ID: 686 571 5562
Passcode: Hearts

The second meeting will be on-site on Thursday, April 25 at 11:00am CT.

Our completion meeting will also be on-site Sunday, April 28 after breakdown, at approximately 3:00pm CT.

Travel

◇ Please be on time and plan to arrive by 10:30am to check in.

◇ The following staff meals will be provided in advance of the workshop: Wednesday dinner (for early arrivals), Thursday breakfast, and Thursday lunch.

◇ You are welcome to arrive on site on Wednesday afternoon/evening, and many staff choose to do so in order to connect with other staff and get settled in. Please note that there is a $60 charge for one night’s stay; reserve your spot by April 18 here.

◇  Please make your travel arrangements for Sunday to accommodate you leaving the site no earlier than 4:00pm.

◇ Please note travel time is about 1.5 hours to Austin-Bergstrom International Airport.

◇  Carpool info below.

Camp Buckner
3835 FM 2342
Burnet TX 78611
Phone: 512-756-7540

◇ Please email Kristie Orth, our event manager, your time of arrival:

orthkristie@gmail.com

and in case you get lost please call her:
Kristie Orth – (407) 619-1315 

CARPOOLING

We highly recommend carpooling with other participants. Please visit our carpooling forum to post a request for a ride, or to offer up a space in your vehicle to someone who needs a ride.

WHAT TO BRING

◇Loose comforting clothes, for 3.5 days

◇ Layers for warm/cool weather

◇ Yoga or workout clothes

◇ A shawl or light sweater

◇ Socks and/or slippers

◇ Walking shoes and slip-on sandals

◇ An umbrella and/or rain gear in case of weather

◇ A wrist watch

◇ A journal and a pen

◇ A large, covered water bottle

◇ A covered thermos for tea service

◇ Sunscreen & bug repellent

◇ Any supplements, or special dietary items you may need

◇ Toiletry items (including shampoo/conditioner, soap), make up, jewelry

◇ An alarm clock

◇ A flashlight with working batteries

 ◇ Please also bring a special outfit with you for Initiation Day. You can also bring any special jewelry or accents for this outfit. It’s good to note that you do want to be comfortable in this outfit–you’ll be sitting and moving around while wearing it.

Important notes

◇ Staffing starts at 11:00am on Thursday, April 25 and ends at 4:00pm on Sunday, April 28. You must be present for the entirety of staffing.

◇ We strongly recommend that you take off work the Monday after the workshop to relax and integrate your experience.

◇ We request that you limit your cell phone use for the duration of the retreat, or even turn it off completely, to limit distractions and give you the maximum benefit of the experience. Please give loved ones our Event Manager’s phone number in case of an emergency:

Kristie Orth – (407) 619-1315

STAY IN THE FIELD {FREE INVITE TO ONLINE SERIES}

As you know, integrating your workshop experience into your everyday life is a big part of the transformative process. To support your process, all workshop attendees are invited to join us in COR’s Finding Freedom: A Healing Practice for the Three Selves. This online series is hosted by Britta & Lee Eskey, the founders of this work, and Shandra LaMotte, a COR Lead Facilitator, and is FREE and exclusive to workshop attendees. It is an invaluable way to continue your journey.

Please mark your calendar and plan to join us for the Finding Freedom Workshop Series:

May 21
August 13
November 19
All Finding Freedom calls are from 6:00pm-8:00pm CT
Email with Zoom details to follow.

HAVE QUESTIONS?

Many of the answers can be found on this page, but in case you can’t find what you’re looking for, contact our Client Care Specialist with any questions or concerns:

clientcare@heartsonfirellc.com

FREQUENTLY ASKED QUESTIONS

What are the accommodations like at the workshop?

We handpick our venue sites for comfort, accessibility, and a concentration on the natural beauty around us. Each site is different, but all feature stunning locations with comfortable accommodations for each participant. Most rooms are shared with one or two other participants, and some venues offer private accommodations. We put a lot of thought and effort into making sure each participant is comfortable and well-resourced, asking for sleeping preferences before the workshop. An on-site event manager is there to see to any concerns that come up.

What IS the food like at the workshop?

The venue has onsite catering. Please detail any food allergies or restrictions in the questionnaire, and we can accommodate most needs, including dairy-free, gluten-free and vegetarian. Please let us know if you have any dietary restrictions or concerns, and we will do all that we can to accommodate those needs. We ask that you honor your selection throughout the weekend when eating your meals and selecting food (i.e. if you are a vegetarian to eat the vegetarian option rather than the vegan or omnivore option). In the rare case we are not able to, we’ll make sure to communicate beforehand and provide space for you in the refrigerators on site.

can i do this workshop with a friend or relative?

Yes absolutely! Many people choose to staff the workshop of a close friend or family member, and it’s a very bonding experience. We encourage you to invite anyone who you are close to, and who might also benefit from the weekend.

What if i can’t get there in time, or have to leave early?

You cannot staff unless you can be present for the entirety of staffing. If a conflict comes up that would make it so that you cannot be present the entire time, please review our cancellation policy, and contact the Client Care Specialist immediately. Please note, the first meal provided is lunch on Thursday, so please plan to provide your own food for any meals prior. 

What is the policy if i need to transfer or cancel?

The workshop fees are non-transferable. If you cancel more than 60 days prior to the event, the fee is refundable; if you cancel between 60 and 30 days prior to the event, you will receive half of the payment; and if you cancel less than 30 days prior to the event, the payment is non-refundable. Please contact Client Care Specialist if you need to discuss a transfer.